Solutions · Fire protection & essential safety· Brisbane & SEQ
Every technician writes like your best one. Every defect becomes a quote.
Inspection reports, defect notices and rectification quotes in one consistent company style, drafted from technicians' raw notes, priced from your rates, approved by you.
Type five lines about the job. Get back the finished document, priced from your list, in your voice, ready to send after you approve it.
Sound familiar?
Five technicians, five writing styles, one company name on all of it. And an insurer who notices.
Defect notices pile up unwritten, so rectification work walks out the door unquoted.
The annual occupier statements eat a week, every year, and read differently every time.
Use case 01
From defect notice to priced quote, in one pass
Today
Every defect found is compliance work and a sales lead, but only if the notice gets written and the fix gets priced. Both queue behind everything else.
Instead
One inspection finding in; a compliant defect notice plus an itemised rectification quote out, priced exactly from your rates. Compliance work converts to revenue systematically instead of occasionally.
With the default assumptions shown here, that's worth $21,840 a year. Slide the numbers to yours.
Your numbers: adjust them
Assumes write-up drops to ~8 minutes of review, and that quoting every defect (instead of the ones there was time for) converts a few more per month. Set uplift to 0 to count time only.
Use case 02
One company register, whoever typed it
Today
Report quality resets every time a technician leaves. The owner proofreads everyone's reports, which makes the owner the bottleneck.
Instead
Raw technician notes become reports in the company's standard structure and tone, gaps flagged as [NOT RECORDED] instead of papered over. The owner reviews by exception.
With the default assumptions shown here, that's worth $20,930 a year. Slide the numbers to yours.
Your numbers: adjust them
Assumes review-by-exception takes ~30 min/week. Doesn't price the insurer/QBCC exposure of inconsistent records. That one's yours to weigh.
The edge case
The 12-site portfolio report
A building manager wants one annual statement covering twelve sites, assembled from twelve technicians' inspection notes, consistent in language and honest about the three sites with outstanding defects.
One run: the portfolio statement in your standard company style, outstanding items stated plainly with status, nothing claimed beyond what the notes support. The kind of document that wins the next twelve-site contract.
How it starts
01
Send your price list and five documents you've written: quotes, reports, letters. That's the whole setup.
02
It learns them: your exact prices go into editable tables, your way of writing gets picked up, and your usual documents become one-click jobs.
03
Your first real document goes out the same day, drafted in minutes, reviewed and sent by you.
It drafts; you approve. Nothing is ever sent, signed or submitted without a person reviewing it first.
Fair questions
We already use ServiceM8 / Tradify / simPRO, so why would we need this?+
Keep it. Job-management software prices the job when someone fills in the line items, and it does that well. This writes the documents it can't: tender responses, variation claims, compliance reports, covering letters and enquiry replies, drafted from your real prices and your past documents, sounding like you. They run side by side.
Will it invent a standard reference or a compliance claim?+
No. It's told to use only the standards and outcomes you supply, and to flag gaps as [NOT RECORDED] or [CONFIRM] rather than fill them. A compliance document with an invented claim is worse than no document, and the whole system is built around that fact.
Does it send anything by itself?+
No, and it can't. Every document is a draft until a person approves it. Even connected email and calendar actions wait in an approvals inbox for a human click. That's how it's built, not a setting.
Who owns what we put in, and what happens to our price list?+
You do, outright. Uploaded documents are deleted within 24 hours of processing. Your price lists and reference documents sit in your own account, locked away from everyone else, downloadable at any time, and never used to train AI models. Cancel and you keep everything. Delete and it's gone immediately.
Ready-made for fire protection & essential safety.
The document types on this page come pre-built. Install them in one click and run them with your own prices and documents. Or have the whole thing set up for you by our rollout partner in a single session.