Solutions · Commercial cleaning & facilities services· Brisbane & SEQ
Bid every tender. Keep every contract.
Council and body-corporate tender responses, monthly site reports and repricing letters, drafted from your past answers and real rates, approved by you.
Type five lines about the job. Get back the finished document, priced from your list, in your voice, ready to send after you approve it.
Sound familiar?
Every tender is 8–15 hours of writing, so you bid on a fraction of what you could service.
The monthly report that would protect the contract at renewal never gets written.
Award rates moved again and thirty contracts need a repricing letter you keep postponing.
Use case 01
Tender responses from your own past answers
Today
Councils, schools and body corporates buy on question schedules: methodology, staffing, safety, quality. Long, template-heavy, deadline-driven, and decided by responsiveness as much as price.
Instead
The 40-question schedule is answered from the library of every answer you've ever written, priced from your rates table, with genuinely new questions flagged [NEEDS INPUT]. Bidding capacity stops being the constraint.
With the default assumptions shown here, that's worth $21,600 a year. Slide the numbers to yours.
Your numbers: adjust them
Contracts recur. Margin from a win compounds across years, and this counts only year one of each.
Use case 02
The monthly report that wins the renewal
Today
Contracts are lost at renewal to "we never hear from them". The monthly report is the fix, and nobody has time to write it.
Instead
The month's activity notes become a professional site report per client: services against scope, issues and resolutions, items for their attention. Come renewal time, the evidence exists.
With the default assumptions shown here, that's worth $15,300 a year. Slide the numbers to yours.
Your numbers: adjust them
Assumes ~15 min review per report. One contract kept at renewal is worth more than this entire number.
The edge case
The 40-question schedule, question 27 of which you've never been asked
A school tender asks your modern-slavery approach, your chemical register process, and a site-specific transition plan, alongside 37 questions you've answered a dozen times.
The 37 draft instantly from your past answers, specific to this site. Question 27 comes back flagged [NEEDS INPUT] with a suggested structure. You write two paragraphs instead of forty answers, and it joins your library for next time.
How it starts
01
Send your price list and five documents you've written: quotes, reports, letters. That's the whole setup.
02
It learns them: your exact prices go into editable tables, your way of writing gets picked up, and your usual documents become one-click jobs.
03
Your first real document goes out the same day, drafted in minutes, reviewed and sent by you.
It drafts; you approve. Nothing is ever sent, signed or submitted without a person reviewing it first.
Fair questions
Our best tender answers are our competitive edge. Where do they go?+
Into your own private library, locked to your account, downloadable any time, never used to train AI models, never visible to anyone else. Your answers keep working for you alone.
We already use ServiceM8 / Tradify / simPRO, so why would we need this?+
Keep it. Job-management software prices the job when someone fills in the line items, and it does that well. This writes the documents it can't: tender responses, variation claims, compliance reports, covering letters and enquiry replies, drafted from your real prices and your past documents, sounding like you. They run side by side.
Does it send anything by itself?+
No, and it can't. Every document is a draft until a person approves it. Even connected email and calendar actions wait in an approvals inbox for a human click. That's how it's built, not a setting.
Who owns what we put in, and what happens to our price list?+
You do, outright. Uploaded documents are deleted within 24 hours of processing. Your price lists and reference documents sit in your own account, locked away from everyone else, downloadable at any time, and never used to train AI models. Cancel and you keep everything. Delete and it's gone immediately.
Ready-made for commercial cleaning & facilities services.
The document types on this page come pre-built. Install them in one click and run them with your own prices and documents. Or have the whole thing set up for you by our rollout partner in a single session.