Solutions · Builders & renovation contractors· Brisbane & SEQ
Variations documented the day they happen. Clients updated before they call.
Variation claims, EOT notices, weekly client updates and handover packs, drafted from site notes and your rates. You review and send.
Type five lines about the job. Get back the finished document, priced from your list, in your voice, ready to send after you approve it.
Sound familiar?
Undocumented variations are the profit you already earned and then gave back.
Every anxious client phone call is a progress update you didn't send.
Handover packs and defect responses get written at midnight in the wrong tone.
Use case 01
Variation claims, same day, priced from your rates
Today
The variation conversation happens on site; the claim never gets written; the cost gets absorbed. Industry-wide, it's the most expensive unwritten document in building.
Instead
Site note in, formal claim out: cause, itemised cost impact, time impact, and an approval request with a respond-by date. Documented while everyone still remembers agreeing to it.
With the default assumptions shown here, that's worth $15,000 a year. Slide the numbers to yours.
Your numbers: adjust them
Deliberately conservative at 50% recovery. Properly documented same-day claims with clear cost build-ups get approved far more often than month-old verbal ones.
Use case 02
The weekly update that stops the phone ringing
Today
Clients don't call because things are wrong; they call because they haven't heard anything. Each call costs you twenty minutes and them a night's sleep.
Instead
Friday's site notes become Friday's client update: what happened, what's next, what needs their decision. Consistent comms are also your best defence if the job ever goes to dispute.
With the default assumptions shown here, that's worth $12,458 a year. Slide the numbers to yours.
Your numbers: adjust them
46 working weeks. The dispute you avoid because the paper trail exists isn't in this number.
The edge case
PC/PS adjustments without the spreadsheet archaeology
Prime-cost and provisional-sum items landed differently from the allowances. The client needs the adjustment letter with the exact numbers, the contract logic, and no room for argument.
The allowances live in a table; the letter quotes them exactly, shows the adjustment arithmetic openly, and cites where each figure came from. "Where did that number come from?" has an answer, which is exactly what ends the argument.
How it starts
01
Send your price list and five documents you've written: quotes, reports, letters. That's the whole setup.
02
It learns them: your exact prices go into editable tables, your way of writing gets picked up, and your usual documents become one-click jobs.
03
Your first real document goes out the same day, drafted in minutes, reviewed and sent by you.
It drafts; you approve. Nothing is ever sent, signed or submitted without a person reviewing it first.
Fair questions
We already use ServiceM8 / Tradify / simPRO, so why would we need this?+
Keep it. Job-management software prices the job when someone fills in the line items, and it does that well. This writes the documents it can't: tender responses, variation claims, compliance reports, covering letters and enquiry replies, drafted from your real prices and your past documents, sounding like you. They run side by side.
Is a drafted variation claim or EOT notice legally reviewed?+
No. It's a draft in your contract's wording for you to review, as if a good contracts administrator wrote the first pass. For big claims, have your usual advisor check it before it goes. The point is that the first pass takes minutes, not evenings.
Does it send anything by itself?+
No, and it can't. Every document is a draft until a person approves it. Even connected email and calendar actions wait in an approvals inbox for a human click. That's how it's built, not a setting.
Who owns what we put in, and what happens to our price list?+
You do, outright. Uploaded documents are deleted within 24 hours of processing. Your price lists and reference documents sit in your own account, locked away from everyone else, downloadable at any time, and never used to train AI models. Cancel and you keep everything. Delete and it's gone immediately.
Ready-made for builders & renovation contractors.
The document types on this page come pre-built. Install them in one click and run them with your own prices and documents. Or have the whole thing set up for you by our rollout partner in a single session.